Precision Process Flow Consultancy Ltd — Bespoke Workflow Systems & Process Architecture

The Problem

When the business outgrows the way it’s run

Most operations-intensive businesses don’t slow down for want of effort. They slow down because the way they run has quietly outgrown the tools holding it together.

Critical information lives in spreadsheets — copied, emailed, and out of date the moment it’s sent. The tools don’t talk to each other, so the same data is keyed in twice and reconciled by hand. How things really work is held in a few people’s heads, and when they’re away, the whole operation feels it. No one has a single, live view of what’s actually happening, where a job is, or what it truly costs. Off-the-shelf software was meant to fix it — but you end up working around the system instead of it working for you.

None of this means the business is broken. It means it has grown past what generic tools and manual workarounds can carry. That’s the point where a system built around how you actually work — not how a software vendor assumes you do — starts to pay for itself.

Who We Are

A consultancy built on operational honesty

Precision Process Flow Consultancy Ltd (PPFC) is a UK-based consultancy specialising in process architecture and bespoke workflow management systems for operations-intensive organisations.

We don't hand you a generic product and disappear. We observe how your operation actually works, map what is and what should be, and build the system that closes the gap — specifically for you. Then we stay: supporting, maintaining and evolving it as your operation grows.

Our engagement model is structured in two phases: a fixed-fee process architecture review and proof of concept, followed by a fully scoped production build. Every engagement begins with discovery. Every system begins with evidence.

Femi Olulaja

Senior Full-Stack Software Engineer, Lead & Process Consultant

Senior full-stack software engineer with extensive experience building production systems for complex, multi-role operational environments. Founder and MD of PPFC, applying the same engineering rigour to bespoke workflow management systems for operations-intensive organisations across manufacturing, logistics, hospitality, and automotive.

LocationLeicester, East Midlands · Operating nationally

CompanyReg. No. 16993505 — England & Wales

Contactfemi@precisionprocessflowconsultancy.co.uk

AgilePM Practitioner APMG International · Agile Business Consortium

What We Do

Three disciplines. One coherent engagement.

Every PPFC engagement covers all three — because a system built without process understanding, and a process mapped without a build plan, both fail in different ways.

Process Architecture Review

Structured discovery sessions with your operational team. We map the As-Is process — exactly how it works today, pain points and all — and produce the To-Be architecture: the future state your system needs to support. Delivered as a detailed written artefact with swim lane diagrams, role mapping, and open item logs.

Gap Analysis & Phase 2 Readiness

At the end of Phase 1 we produce a comprehensive gap analysis — the definitive document of what the production system needs to build, what it needs to integrate, and what decisions remain. It is the technical specification that makes Phase 2 a scoped, predictable, milestoned engagement rather than an open-ended build.

Bespoke Workflow Management System

We build the system the process review calls for — role-based access control across your actual job functions, ERP and third-party integration where required, and a hosted environment that runs your real workflow on real data. Phase 1 delivers a proof of concept. Phase 2 delivers the production system.

Industries

Where complex operations meet bespoke systems

PPFC's methodology applies wherever multi-role workflows, real-time operational visibility, and system integration are genuinely critical — not aspirational.

Current — Evidenced

Manufacturing & Engineering

Shop floor workflow management from quotation through to job closure. Labour tracking, procurement, build completion, financial visibility — integrated and role-appropriate.

Works order and job lifecycle management
Shop floor labour capture and reconciliation
Procurement and supplier management
ERP integration (SAP, Sage, Microsoft Dynamics, or similar)
WIP reporting and cost control

Extending

Logistics & Distribution

Route management, warehouse operations, dispatch tracking, and delivery confirmation — where paper-based or spreadsheet-driven processes create operational blind spots.

Inbound and outbound workflow management
Driver and vehicle assignment tracking
Proof of delivery and exception logging
Customer notification and status visibility

Extending

Hospitality & Operations

Operational workflow management for hospitality businesses where fragmented processes, high staff turnover, and multi-site complexity create daily operational blind spots.

Reservation and booking workflow management
Kitchen and service coordination
Supplier procurement and allergen tracking
Staff scheduling and labour cost visibility
Multi-site operational reporting

Extending

Automotive & MOT Compliance

Workflow management for garages, MOT compliance operations, and fleet businesses where regulatory requirements, job tracking complexity, and third-party national data integration create operational gaps.

MOT compliance and inspection workflow
Job card and vehicle history management
National API integration (DVLA, MOT data)
Parts procurement and supplier management
Multi-site garage operational reporting

How We Work

Two phases. Fixed fees. No open-ended builds.

Every PPFC engagement follows the same structure — because the structure is what makes the outcome predictable.

Phase 1 — Fixed Fee

Process Architecture Review & Proof of Concept

We begin with structured discovery sessions with your operational team — observing, questioning, and mapping how your business actually works today. From this we produce the Process Architecture Review: a detailed As-Is and To-Be map of your operation, with pain points annotated, open items documented, and the future state designed. We then build a working proof of concept — a hosted demonstration environment running your workflow on representative data — and deliver a comprehensive Gap Analysis as the specification for Phase 2.

Process Architecture Review To-Be Workflow Maps UI/UX Wireframes Working POC Environment Gap Analysis

Phase 2 — Milestoned

Full Production Build & Integration

Phase 2 begins with a Detailed Technical Specification — the complete build blueprint produced before a single line of production code is written. The build is structured across defined milestones, each with a payment point and a clear deliverable. No scope creep, no open-ended timelines. The production system is built to your specification, with role-based access control, ERP integration where required, and a post-delivery support and maintenance retainer.

Technical Specification Production System ERP Integration UAT & Deployment Support Retainer

Reference Engagement

Proven in a live engineering environment

The following system was designed and built by Femi Olulaja — the professional track record that underpins PPFC's methodology.

Reference Engagement

Sapcote Engineering Ltd

Precision Engineering · Leicester, UK

Femi Olulaja designed and built a bespoke shop floor workflow management system for Sapcote Engineering Ltd — a Leicestershire precision engineering manufacturer — in 2009. The system covered works order management, labour time capture, job completion tracking, scrap reporting, and procurement, replacing a paper-based and spreadsheet-driven process and giving management real-time visibility of production status and job costs for the first time. Femi maintained and extended the system in live production for 15 years as the business grew in scale and complexity. When Sean Maguire sold the business to a larger engineering group, the group chose to adopt the system — which the team called the Femi System — across its own engineering operations rather than replace it. A bespoke build so well-fitted to the work that the group carried it into its wider operations.

Works Order Management Labour Time Recording Job Completion Tracking Procurement Scrap Reporting Management Reporting

Sean Maguire

Former Owner and Managing Director

Sapcote Engineering Ltd

“

Being acutely aware that my engineering business was growing in scale and complexity, and that the islands of databases and spreadsheets we were using were limiting our capabilities, I contracted Femi to look into an integrated workflow software solution for our relatively complex, vertically integrated engineering business. After surveying the off-the-shelf packages available at the time, we decided to write a bespoke workflow solution around our processes rather than change our processes to suit the restrictions of off-the-shelf software.

The final result was transformative. Six months down the line nobody would have wanted to go back to the old system. For the first time, myself and my managers truly had a clear picture of order progress through every stage — design, manufacture, procurement, outsourcing, delivery and installation. As MD I could see on one screen all current jobs with order value, up-to-the-minute procurement costs, labour hours, and job profit and loss.

When I eventually sold the business to a larger engineering group, I was genuinely surprised by how poor their understanding of workflow and job profitability was by comparison. The new owners made the decision to integrate the Femi System — as we called it — into their existing engineering operation as well.

”

Data Controller: Precision Process Flow Consultancy Ltd · Company No. 16993505
ICO Registration Reference: ZC183016

1. Who we are

Precision Process Flow Consultancy Ltd ("PPFC", "we", "us") is a consultancy registered in England and Wales (Company No. 16993505), with its registered office at 63 Wolsey Way, Leicester, LE7 1NX. We are the data controller responsible for the personal data described in this notice and are registered with the Information Commissioner's Office (ICO) under reference ZC183016.

2. The personal data we process

We process limited personal data in the course of running our consultancy, which may include:

Contact details you provide when you enquire about our services — for example your name, email address, telephone number, and the contents of your message.
Business contact and project information relating to clients, prospective clients, referrers and professional contacts.
Correspondence and records arising from any engagement or business relationship.

3. How we collect it

We collect personal data directly from you — most commonly when you email us — and from business interactions, referrals, and publicly available professional sources such as LinkedIn and company registers.

4. Why we process it, and our lawful bases

We process personal data to respond to enquiries, to provide and manage our consultancy services, to maintain business records, and to meet our legal and regulatory obligations. Depending on the activity, we rely on one or more of the following lawful bases under the UK GDPR:

Legitimate interests — to respond to enquiries, manage business relationships, and operate and promote our consultancy, in a way that does not override your rights.
Contract — where processing is necessary to enter into or perform an engagement with you or your organisation.
Legal obligation — where we are required to retain or process information to comply with the law.

5. Cookies and this website

This website is a static information page. It does not use cookies, tracking pixels, or analytics, and it does not collect any personal data automatically. The only way to share personal data with us through this site is if you choose to email us using the address provided.

6. Who we share it with

We do not sell your personal data. We may share it with trusted service providers who support our business — such as our email and website hosting providers (including Microsoft Azure) — and with professional advisers, where necessary and under appropriate safeguards. We may also disclose information where required to do so by law.

7. International transfers

We aim to keep personal data within the UK. Where a service provider processes data outside the UK, we take steps to ensure it is protected by appropriate safeguards as required by UK data protection law.

8. How long we keep it

We keep personal data only for as long as necessary for the purposes set out above, including for the duration of any business relationship and for any period afterwards required to meet our legal, accounting, or regulatory obligations. We then securely delete or anonymise it.

9. Your rights

Under the UK GDPR you have the right to access your personal data; to have inaccurate data corrected; to have data erased; to restrict or object to processing; to data portability; and, where processing is based on consent, to withdraw that consent at any time. To exercise any of these rights, please contact us using the details below.

10. How to contact us, or complain

For any privacy query, or to exercise your rights, contact us at femi@precisionprocessflowconsultancy.co.uk.

If you are unhappy with how we have handled your personal data, you have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk/make-a-complaint, or by calling the ICO helpline on 0303 123 1113. We would, however, appreciate the chance to address your concerns first.

11. Changes to this notice

We may update this notice from time to time. The current version is shown below.

Version 1.0 · Last updated: 26 June 2026

We map how your operation actually works — then build the system it deserves.

When the business outgrows the way it’s run

A consultancy built on operational honesty

Three disciplines. One coherent engagement.

Where complex operations meet bespoke systems

Two phases. Fixed fees. No open-ended builds.

Proven in a live engineering environment

Let's talk about your operation